Position: Senior Governance & Data Officer
Report to: Head of Finance and Governance
Contract: Full time
Salary Scale: ?**Apply on the website**,**Apply on the website** -
?**Apply on the website**,**Apply on the website**
YOUNG SOCIAL INNOVATORS
Young Social Innovators (YSI) is a national not for profit
organisation providing transformative social innovation programmes for
young people primarily at post primary level in Ireland. Our social
innovation programmes empower and strengthen youth voice and
participation and develop active local and global citizens.
Consider joining our passionate and multi-talented team with a great
vision ?to inspire, empower and equip young people to change the
world for good.
PURPOSE OF THIS ROLE
The Senior Governance and Data Officer will support the Head of
Finance and Governance in ensuring YSI maintains the highest levels of
governance and compliance. The role touches on a number of areas
including the oversight of administration; human resources and IT and
data management. This role works closely with YSI?s IT providers.
The role of Office Administrator reports to the position.
THE PERSON
You will be highly enthusiastic and passionate with a track record of
proven experience working in a professional office environment. A
great team player who is eager to make a difference by contribution to
YSI?s work and is willing to get hands on involvement in the work.
You will be organised and have good time and project management
skills, with an ability to prioritise conflicting priorities. You will
be highly proficient in technology and Microsoft applications, and
general office systems and procedures.
You will hold excellent written and verbal communication and
presentation skills and be able to work collaboratively with
colleagues across the organisation as well as with stakeholders and
external agencies/suppliers. You will be highly motivated, a
self-starter who contributes to a positive work culture and you will
enjoy working in a fast-paced environment on multiple cross cutting
projects.
KEY ACCOUNTABILITIES:
_OPERATIONS OVERSIGHT_
* Oversight of office management in particular reception and
facilities
* Improve, develop and implement the YSI administrative and office
systems
* Admin support of meetings such as board and committee & management
meetings (including minute taking as required)
* Administrative support for the leadership team
* Operational support for leadership team such as travel and
meetings and correspondence when needed
* Office Administrator reports
_GOVERNANCE &COMPLIANCE_
Support the Head of Finance & Governance) in the:
* preparation of board and committee papers & packs for distribution
* administration of risk register and internal risk systems
(training provided)
* ensuring compliance with Health and Safety requirements
* lead on GDPR practices across the organisation (training provided)
_DATA & IT SYSTEMS_
* Provide support to the Head of Finance and Governance in leading
the YSI?s data & IT design team
* Lead in the management of YSI?s Database system
* Ensure the integrity of YSI information systems
* Control access to data system to safeguard against data corruption
* Co-ordinate support contract with IT support providers
* Co-ordinate IT contracts and renewals ? including software
* Maintenance of hardware and maintenance equipment register
* Arranging IT set up for new starter and close off for leavers
* Champion continuous improvement and quality assurance in YSI data
systems
_HUMAN RESOURCE SUPPORT_
* Supporting Finance and Governance Manager on updating of HR
policies & procedures Administration of starters and leavers process
* Maintaining leave records
* Assemble training documentation and communications packs as
directed
* Supporting managers in organising and tracking Induction of new
staff
* Co-ordinating and booking training for Staff & Managers
_REPORTING_
* Act as a central resource for all statistical information for the
management team
* Collate statistics into accessible reports, e.g. management
report; board report; funder report; annual report
* Reporting to management on participation trends and analysis of
engagement
* Other duties as required to support wider Organisation?s delivery
on strategic goals, as agreed with Head of Finance and Governance
SKILLS REQUIREMENTS
_ESSENTIAL _
* Relevant experience of managing a database
* Excellent writing, verbal and presentation skills
* Excellent IT skills using Microsoft Office suite
* Excellent organizational skills and attention to detail
* Strong teamwork skills
_DESIRABLE_
* Relevant experience in a similar role
* High level knowledge of MS Access
* Experience of the not-for-profit sector
* Strong analytical and problem-solving skills
* Passion for education, youth, or children an advantage
CANDIDATE PROFILE
_ESSENTIAL _
* Flexible, adaptable, and self-confident
* Versatile and results oriented
* Excellent interpersonal skills
_DESIRABLE_
* A self-motivator with the ability to work on own initiative as well
as an integral part of a team
* Pro-active and positive attitude to own personal development and
to the development of the organisation
LOCATION: This role is based in our Dublin office 3 days per week with
remote working available on the other 2 days. Suitable access
workspace and to Wi-Fi is required to avail of remote working option.
HOW TO APPLY:
Please send a comprehensive CV with a cover letter ? outlining what
you can bring to the role ? to our HR department at **Apply on the
website** by midnight on Sunday the **Apply on the website**th of
September **Apply on the website**.
_Young Social Innovators is committed to equal opportunities and all
recruitment decisions will be based on merit, suitability for the role
and experience. All recruitment decisions will not be influenced by
race, colour, nationality, religion, sex, marital status, family
status, sexual orientation, disability, age or membership of the
Traveller Community. Young Social Innovators fully endorses a working
environment free from discrimination and harassment._
For information on Young Social Innovator?s Privacy Policy, please
see
We need : English (Good)
Type: Permanent
Payment:
Category: Others
